Administrative Assistant
Performance Expectation:
Administrative Support - Acts as confidential administrative assistant to assigned IT leaders and other departmental areas as needed.
- Handles incoming/outgoing customer calls, passing on pertinent information and knowing when to escalate requests or needs.
- Assists in the preparation of communication materials; ensures documents are complete, current, and stored appropriately.
- Handles financial record keeping and tracking.
- Suggests areas of improvement in internal processes along with possible solutions.
- Provides support to management team and support staff, as needed.
- Maintains filing system, makes travel arrangements and maintains personnel records.
- Operates a variety of office equipment - PC, printer, fax, scanner, copier, calculator, etc.
- Reviews payments to be approved and completes requisitions as requested.
Performance Expectation:
Fiscal Support - Maintains budget information (including tracking expenses against correct GL code in department budget spreadsheet and keeping ledger) and processes requisitions (POs) and invoices in a consistent, accurate, and timely manner.
Matches (PO#, price, quantity, item description, vendor name/address) incoming invoices on the ERP system to corresponding purchase orders.
Performance Expectation:
General Office Support - Analyzes paperwork and system information to ensure accuracy and/or identifies discrepancies in information; researches discrepancies in matching criteria.
- Coordinates with purchasing, departments and or vendors to obtain missing information or correct inaccurate information.
- Resolves problems in a timely manner by prompt initial contact and diligent follow-up; reports recurring problems to supervisor, manager or director.
- Updates phone lists.
- Schedules conference rooms and schedules meetings and conference calls.
- Addresses new employee setup and onboarding needs.
- Tracks department and team member office space needs - Reviews phone bills.
- Maintains appearance of conference rooms and common areas to receive guests to the department for meetings.
- Performs all communications in a professional, courteous and customer-service oriented manner.
- Performs receptionist duties.
- Submits work requests.
- Prepares spreadsheet presentations and documents.
- Supports management staff when needed.
Performance Expectation:
Miscellaneous Responsibilities - Performs other duties as assigned and/or participates in special projects in order to support the mission of our client.
- Provides assistance to team members.
- Accepts alternate assignments, as required, graciously.
- Robust knowledge of Excel, PowerPoint and Visio is helpful #INDVA Princeton Information is one of the nation's top five privately-held IT consulting firms, in business since 1985.
Princeton Information services a clientele of primarily Fortune 500 companies nationwide.
With annual revenues over $120 million, Princeton Information operates across the US from multiple regional offices.
Our Commitment to Our Consultants As a privately held company, Princeton Information is solely committed to the success of clients and consultants - not to any shareholders.
PI's success is grounded in the relationships we build with our consultants.
We seek the best people; provide career path counseling; as well as the most challenging opportunities in business and in IT.
As part of its culture of loyalty and commitment to its consultants, Princeton Information is committed to doing all we can to ensure our consultants have the best possible search, placement and work experience possible.
Our Services Working with one Princeton Recruiter will gain you access to over 500 open requirements with the top clients in the US across all industries (finance, insurance, pharmaceutical, commercial, telecom, media, manufacturing) nationwide.
Our local recruiters have in-depth knowledge of our clients and opportunities.
They will work with you to find you the best possible opportunities for you and your career.
Our Relationships Our relationships with our clients, as well as our consultants, are critical to our success! We have a robust sales organization that ensures that Princeton has the inside track on what attributes a person needs in order to be successfully placed and engaged at our clients.
We know the technical and non-technical skills that our clients are looking for and we ensure that you are educated about the client prior to your interview with them.
Princeton is committed to going above and beyond to ensure that each meeting you have with a client is a successful one!.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Support - Acts as confidential administrative assistant to assigned IT leaders and other departmental areas as needed.
- Handles incoming/outgoing customer calls, passing on pertinent information and knowing when to escalate requests or needs.
- Assists in the preparation of communication materials; ensures documents are complete, current, and stored appropriately.
- Handles financial record keeping and tracking.
- Suggests areas of improvement in internal processes along with possible solutions.
- Provides support to management team and support staff, as needed.
- Maintains filing system, makes travel arrangements and maintains personnel records.
- Operates a variety of office equipment - PC, printer, fax, scanner, copier, calculator, etc.
- Reviews payments to be approved and completes requisitions as requested.
Performance Expectation:
Fiscal Support - Maintains budget information (including tracking expenses against correct GL code in department budget spreadsheet and keeping ledger) and processes requisitions (POs) and invoices in a consistent, accurate, and timely manner.
Matches (PO#, price, quantity, item description, vendor name/address) incoming invoices on the ERP system to corresponding purchase orders.
Performance Expectation:
General Office Support - Analyzes paperwork and system information to ensure accuracy and/or identifies discrepancies in information; researches discrepancies in matching criteria.
- Coordinates with purchasing, departments and or vendors to obtain missing information or correct inaccurate information.
- Resolves problems in a timely manner by prompt initial contact and diligent follow-up; reports recurring problems to supervisor, manager or director.
- Updates phone lists.
- Schedules conference rooms and schedules meetings and conference calls.
- Addresses new employee setup and onboarding needs.
- Tracks department and team member office space needs - Reviews phone bills.
- Maintains appearance of conference rooms and common areas to receive guests to the department for meetings.
- Performs all communications in a professional, courteous and customer-service oriented manner.
- Performs receptionist duties.
- Submits work requests.
- Prepares spreadsheet presentations and documents.
- Supports management staff when needed.
Performance Expectation:
Miscellaneous Responsibilities - Performs other duties as assigned and/or participates in special projects in order to support the mission of our client.
- Provides assistance to team members.
- Accepts alternate assignments, as required, graciously.
- Robust knowledge of Excel, PowerPoint and Visio is helpful #INDVA Princeton Information is one of the nation's top five privately-held IT consulting firms, in business since 1985.
Princeton Information services a clientele of primarily Fortune 500 companies nationwide.
With annual revenues over $120 million, Princeton Information operates across the US from multiple regional offices.
Our Commitment to Our Consultants As a privately held company, Princeton Information is solely committed to the success of clients and consultants - not to any shareholders.
PI's success is grounded in the relationships we build with our consultants.
We seek the best people; provide career path counseling; as well as the most challenging opportunities in business and in IT.
As part of its culture of loyalty and commitment to its consultants, Princeton Information is committed to doing all we can to ensure our consultants have the best possible search, placement and work experience possible.
Our Services Working with one Princeton Recruiter will gain you access to over 500 open requirements with the top clients in the US across all industries (finance, insurance, pharmaceutical, commercial, telecom, media, manufacturing) nationwide.
Our local recruiters have in-depth knowledge of our clients and opportunities.
They will work with you to find you the best possible opportunities for you and your career.
Our Relationships Our relationships with our clients, as well as our consultants, are critical to our success! We have a robust sales organization that ensures that Princeton has the inside track on what attributes a person needs in order to be successfully placed and engaged at our clients.
We know the technical and non-technical skills that our clients are looking for and we ensure that you are educated about the client prior to your interview with them.
Princeton is committed to going above and beyond to ensure that each meeting you have with a client is a successful one!.
Estimated Salary: $20 to $28 per hour based on qualifications.
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