Accounting Assistant
2.
5 Henrico, VA Henrico, VA Full-time Full-time Estimated:
$41.
9K - $53.
1K a year Estimated:
$41.
9K - $53.
1K a year 2 days ago 2 days ago 2 days ago JOB SUMMARY The Accounting Assistant (AA) is responsible for providing administrative and clerical support to The accounting department of itel's Housing function.
The AA has responsibilities with Accounts Receivable, Accounts Payable, Collections, Furniture Rent Changes, and Deposit Refunds/Credits.
KEY RESPONSIBILITIES Reconcile hotel folios to balance with credit card charges and calculate service fees Confirm landlord rent / furniture amounts for rental extensions Review lease and initial move in documentation and confirm the information is correct Communicate with adjusters regarding invoices Assist with credit card reconciliations Work closely with Operations to resolve invoicing challenges Assign work when Accounting Manager is out of the office Set up new insured files in QuickBooks and NetSuite Invoice Hotel Stays, Extensions, and New Files Open mail and scan documentation to appropriate staff member Process Deposits both checks and wire transfers Process credit card payments for open invoices Process landlord check runs, scan checks for approval, stuff envelopes and drop them at the post office Process landlord payments by credit card, both via phone and online portal Update payables with furniture rent and budget changes Process Deposit Refunds Process Credit Memos and refund checks Collections responsibilities such as send reminder emails, make calls to insurance companies / specific adjusters ROLE QUALIFICATIONS EDUCATION & EXPERIENCE REQUIRED At least two (2) years' experience in accounting related to key responsibilities Proficiency in using Microsoft Excel Excellent written and verbale communication with customers, insurance adjusters, and fellow staff members Excellent attention to detail and checking documents before sending Flexibility to change task course, as needed Ability to work under pressure to fulfill deadlines PREFERRED High school diploma, with some college or degree Familiarity with Salesforce, NetSuite, or QuickBooks a plus Familiarity with Outlook email, Word, and Teams KEY COMPETENCIES Results-Oriented:
ability to plan, schedule and organize professional schedule to achieve strategic goals within or ahead of established time frames Adaptability to Change:
ability to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment Interpersonal Communication:
ability to choose a communication behavior that is both appropriate and effective for a given situation; the ability to understand and manage your own emotions, as well as recognize and influence the emotions of others Team Orientation and Collaboration:
ability to successfully build and maintain collaborative relationships to work effectively together as a team through shared responsibility, respect, and empathy to complete a shared goal for a common good Accountability:
ability to act with a clear sense of ownership; takes personal responsibility for decisions, actions, deliverables, and failures; establishes clear responsibilities and processes for monitoring work and measuring results; embraces experimentation, creativity, and positive change Cultural Competence:
ability to understand and respect values, attitudes, beliefs, and mores of the member that differ across cultures, and to consider and respond appropriately to these differences in planning, implementing, and evaluating health programs and interventions.
WORKING CONDITIONS/EQUIPMENT USE Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
Must be able to lift up to fifteen (15) pounds Frequent use of office machines to include telephone, computer, and printer Reconcile hotel folios to balance with credit card charges and calculate service fees Confirm landlord rent / furniture amounts for rental extensions Review lease and initial move in documentation and confirm the information is correct Communicate with adjusters regarding invoices Assist with credit card reconciliations Work closely with Operations to resolve invoicing challenges Assign work when Accounting Manager is out of the office Set up new insured files in QuickBooks and NetSuite Invoice Hotel Stays, Extensions, and New Files Open mail and scan documentation to appropriate staff member Process Deposits both checks and wire transfers Process credit card payments for open invoices Process landlord check runs, scan checks for approval, stuff envelopes and drop them at the post office Process landlord payments by credit card, both via phone and online portal Update payables with furniture rent and budget changes Process Deposit Refunds Process Credit Memos and refund checks Collections responsibilities such as send reminder emails, make calls to insurance companies / specific adjusters At least two (2) years' experience in accounting related to key responsibilities Proficiency in using Microsoft Excel Excellent written and verbale communication with customers, insurance adjusters, and fellow staff members Excellent attention to detail and checking documents before sending Flexibility to change task course, as needed Ability to work under pressure to fulfill deadlines High school diploma, with some college or degree Familiarity with Salesforce, NetSuite, or QuickBooks a plus Familiarity with Outlook email, Word, and Teams Results-Oriented:
ability to plan, schedule and organize professional schedule to achieve strategic goals within or ahead of established time frames Adaptability to Change:
ability to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment Interpersonal Communication:
ability to choose a communication behavior that is both appropriate and effective for a given situation; the ability to understand and manage your own emotions, as well as recognize and influence the emotions of others Team Orientation and Collaboration:
ability to successfully build and maintain collaborative relationships to work effectively together as a team through shared responsibility, respect, and empathy to complete a shared goal for a common good Accountability:
ability to act with a clear sense of ownership; takes personal responsibility for decisions, actions, deliverables, and failures; establishes clear responsibilities and processes for monitoring work and measuring results; embraces experimentation, creativity, and positive change Cultural Competence:
ability to understand and respect values, attitudes, beliefs, and mores of the member that differ across cultures, and to consider and respond appropriately to these differences in planning, implementing, and evaluating health programs and interventions.
Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
Must be able to lift up to fifteen (15) pounds Frequent use of office machines to include telephone, computer, and printer.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 Henrico, VA Henrico, VA Full-time Full-time Estimated:
$41.
9K - $53.
1K a year Estimated:
$41.
9K - $53.
1K a year 2 days ago 2 days ago 2 days ago JOB SUMMARY The Accounting Assistant (AA) is responsible for providing administrative and clerical support to The accounting department of itel's Housing function.
The AA has responsibilities with Accounts Receivable, Accounts Payable, Collections, Furniture Rent Changes, and Deposit Refunds/Credits.
KEY RESPONSIBILITIES Reconcile hotel folios to balance with credit card charges and calculate service fees Confirm landlord rent / furniture amounts for rental extensions Review lease and initial move in documentation and confirm the information is correct Communicate with adjusters regarding invoices Assist with credit card reconciliations Work closely with Operations to resolve invoicing challenges Assign work when Accounting Manager is out of the office Set up new insured files in QuickBooks and NetSuite Invoice Hotel Stays, Extensions, and New Files Open mail and scan documentation to appropriate staff member Process Deposits both checks and wire transfers Process credit card payments for open invoices Process landlord check runs, scan checks for approval, stuff envelopes and drop them at the post office Process landlord payments by credit card, both via phone and online portal Update payables with furniture rent and budget changes Process Deposit Refunds Process Credit Memos and refund checks Collections responsibilities such as send reminder emails, make calls to insurance companies / specific adjusters ROLE QUALIFICATIONS EDUCATION & EXPERIENCE REQUIRED At least two (2) years' experience in accounting related to key responsibilities Proficiency in using Microsoft Excel Excellent written and verbale communication with customers, insurance adjusters, and fellow staff members Excellent attention to detail and checking documents before sending Flexibility to change task course, as needed Ability to work under pressure to fulfill deadlines PREFERRED High school diploma, with some college or degree Familiarity with Salesforce, NetSuite, or QuickBooks a plus Familiarity with Outlook email, Word, and Teams KEY COMPETENCIES Results-Oriented:
ability to plan, schedule and organize professional schedule to achieve strategic goals within or ahead of established time frames Adaptability to Change:
ability to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment Interpersonal Communication:
ability to choose a communication behavior that is both appropriate and effective for a given situation; the ability to understand and manage your own emotions, as well as recognize and influence the emotions of others Team Orientation and Collaboration:
ability to successfully build and maintain collaborative relationships to work effectively together as a team through shared responsibility, respect, and empathy to complete a shared goal for a common good Accountability:
ability to act with a clear sense of ownership; takes personal responsibility for decisions, actions, deliverables, and failures; establishes clear responsibilities and processes for monitoring work and measuring results; embraces experimentation, creativity, and positive change Cultural Competence:
ability to understand and respect values, attitudes, beliefs, and mores of the member that differ across cultures, and to consider and respond appropriately to these differences in planning, implementing, and evaluating health programs and interventions.
WORKING CONDITIONS/EQUIPMENT USE Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
Must be able to lift up to fifteen (15) pounds Frequent use of office machines to include telephone, computer, and printer Reconcile hotel folios to balance with credit card charges and calculate service fees Confirm landlord rent / furniture amounts for rental extensions Review lease and initial move in documentation and confirm the information is correct Communicate with adjusters regarding invoices Assist with credit card reconciliations Work closely with Operations to resolve invoicing challenges Assign work when Accounting Manager is out of the office Set up new insured files in QuickBooks and NetSuite Invoice Hotel Stays, Extensions, and New Files Open mail and scan documentation to appropriate staff member Process Deposits both checks and wire transfers Process credit card payments for open invoices Process landlord check runs, scan checks for approval, stuff envelopes and drop them at the post office Process landlord payments by credit card, both via phone and online portal Update payables with furniture rent and budget changes Process Deposit Refunds Process Credit Memos and refund checks Collections responsibilities such as send reminder emails, make calls to insurance companies / specific adjusters At least two (2) years' experience in accounting related to key responsibilities Proficiency in using Microsoft Excel Excellent written and verbale communication with customers, insurance adjusters, and fellow staff members Excellent attention to detail and checking documents before sending Flexibility to change task course, as needed Ability to work under pressure to fulfill deadlines High school diploma, with some college or degree Familiarity with Salesforce, NetSuite, or QuickBooks a plus Familiarity with Outlook email, Word, and Teams Results-Oriented:
ability to plan, schedule and organize professional schedule to achieve strategic goals within or ahead of established time frames Adaptability to Change:
ability to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment Interpersonal Communication:
ability to choose a communication behavior that is both appropriate and effective for a given situation; the ability to understand and manage your own emotions, as well as recognize and influence the emotions of others Team Orientation and Collaboration:
ability to successfully build and maintain collaborative relationships to work effectively together as a team through shared responsibility, respect, and empathy to complete a shared goal for a common good Accountability:
ability to act with a clear sense of ownership; takes personal responsibility for decisions, actions, deliverables, and failures; establishes clear responsibilities and processes for monitoring work and measuring results; embraces experimentation, creativity, and positive change Cultural Competence:
ability to understand and respect values, attitudes, beliefs, and mores of the member that differ across cultures, and to consider and respond appropriately to these differences in planning, implementing, and evaluating health programs and interventions.
Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
Must be able to lift up to fifteen (15) pounds Frequent use of office machines to include telephone, computer, and printer.
Estimated Salary: $20 to $28 per hour based on qualifications.
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